A3 Delegation System: A Video Walkthrough - Age-of-Product.com
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TL; DR: Reusing Agile Artifacts to Avoid Accumulating AI Debt
In this video from the 76th Hands-on Agile Meetup, I walk you through the A3 Delegation System and show how it helps avoid AI debt by borrowing artifacts and practices from Agile, such as the Definition of Done and Retrospectives. If you’d like to download the corresponding canvases (the artifacts of the A3 Delegation System), you can do so below.
You will get a full set of PDFs, along with the guide to the A3 Delegation System, so that you can run the system with your own teams. Enjoy the video and let me know whether you consider the A3 Delegation System useful.
📺 Watch the video now : How the A3 Delegation System Helps to Avoid AI Debt — Hands-on Agile Meetup 76.
🎓 🇬🇧 The A3 Delegation System Founding Workshop — September 28-29, 2026
Your team already delegates work to AI: reports, research, customer feedback analysis, stakeholder communication, or parts of operational workflows.
But can you answer these questions without improvising?
What may AI decide, and what must remain a human decision?
What does "good enough" mean for this particular work?
Who verifies the result before somebody acts on it?
Who checks whether the delegation still works after the model or workflow changes?
If those answers live in one person’s head, or nowhere, your problem is no longer prompting. You have a delegation problem.
The A3 Delegation System gives you a practical way to decide what AI may do, hand over the work clearly, define acceptable results, and inspect the delegation over time.
During two hands-on sessions, you will apply the system to a workflow. You will leave with a clear understanding of how to apply the A3 Delegation System to your workflows so that team members or stakeholders can understand, challenge, and continue your AI delegation work. Everything you learn is directly applicable to your situation the next day. The class is in English .
👉 Join the Workshop Now — $199 : The A3 Delegation System Founding Workshop — September 28-29, 2026
🇩🇪 Zur deutschsprachigen Version des Artikels: Wie das A3-Delegationssystem dazu beiträgt, „KI-Schulden“ durch die Übernahme von agilen Artefakten zu vermeiden.
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What the Video on the A3 Delegation System Addresses
AI Debt and the Delegation Lifecycle : The delegation, documentation, and ownership failures you already know from Agile reappear the moment an AI workflow runs unattended and undocumented, and the six-stage Delegation Lifecycle gives you a place to catch each one before it reaches a customer.
The A3 Framework, Assist, Automate, Avoid : Every task lands in one of three boxes, Assist (AI drafts, you own the outcome), Automate (AI executes on explicit rules with an audit cadence), or Avoid (work that stays human because failure damages trust), and the real risk is Assist quietly drifting into Automate because the output has looked fine for four weeks.
Model Routing by Cost Tier : Good enough is a deliberate decision with an owner, not a default, so you match each task class to local, mid-tier hosted, or frontier models by cost and stakes, and you keep proprietary process data out of the big labs because that data is your actual moat.
The AI Definition of...